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School and college moving in Montreal
Educational institutions move on the calendar. Whether you are a private elementary school relocating to a new building, a CEGEP consolidating departments, a university moving a faculty into a new pavilion or a daycare expanding to a larger space, the move has to fit into a short window: the summer break, the winter holidays, spring break or a long weekend. When students and staff come back, classrooms have to be ready.
Déménagement NST Moving & Storage helps schools, colleges, universities, language schools, training centres and daycares relocate across Greater Montreal. Our school movers handle classroom furniture, administrative offices, science and computer labs, gymnasium equipment, art rooms, music rooms and libraries, with a tracking system that makes sure every box reaches the right room.
A dedicated coordinator meets your facilities and administrative teams, surveys each building and builds a room-by-room plan. You receive a guaranteed flat-fee quote for each phase, which makes it easier to align with budgets and purchasing processes.
What we move for schools and campuses
- Classrooms: student desks and chairs, teacher desks, whiteboards, bookcases, storage cabinets, cubbies and supplies.
- Administrative offices: desks, files, reception areas and meeting rooms, handled like any office move.
- Science labs: lab benches, cabinets, microscopes and instruments. Chemicals are handled by your staff or specialised contractors. See our laboratory moving service for sensitive equipment.
- Computer labs and technology: desktops, laptops on carts, smartboards, projectors and networking equipment, packed in anti-static materials. See IT equipment moving.
- Libraries: books kept in shelf order with numbered carts and cartons. See our library moving service.
- Gyms and athletic areas: mats, equipment, benches and storage.
- Art and music rooms: easels, kilns once disconnected, pianos and instruments. For pianos, our piano movers team handles uprights and grands.
- Cafeterias and kitchens: tables, chairs and kitchen equipment.
How a school move works
- Planning meeting. We meet the principal, facilities manager or project lead to confirm dates, buildings and priorities.
- Building survey. Our coordinator surveys each room and records furniture, equipment and special items.
- Room numbering. Every room in the old and new buildings gets a code. Labels on furniture and boxes show the destination room.
- Packing kits for staff. Teachers and administrators receive boxes, labels and simple instructions for packing their classrooms and offices.
- Move days. Our crews protect floors, walls and elevators, then move room by room in the agreed order.
- Setup. Furniture is placed according to classroom layouts, and boxes go to the right room so teachers can unpack quickly.
- Follow-up. We handle adjustments, extra pickups and removal of empty boxes.
Moving during the summer break
Most school moves happen between the end of June and mid-August. That window overlaps with Montreal’s busy residential moving season around July 1, so booking early is essential. We recommend contacting us in the winter or early spring to secure dates, especially for larger projects.
A typical summer plan might move administrative offices first in early July, classrooms and specialised rooms in mid-July, and leave the first weeks of August for setup, IT installation and cleaning. If construction at the new building is delayed, our secure storage can hold furniture and boxes until the rooms are ready.
Protecting records and privacy
Schools hold sensitive personal information about students, parents and staff. Quebec’s privacy legislation requires organisations to protect personal information, so records need careful handling during a move. We can move files in sealed or locked crates that stay together on the truck under the supervision of the crew lead, and we deliver them directly to designated secure rooms. Your staff stay in control of what is packed, and we document the chain of custody if needed.
School moving costs
| Factor | Why it matters |
|---|---|
| Number of rooms | Classrooms, offices and specialised rooms set crew size and duration. |
| Furniture and equipment | Desks, cabinets, lab benches, gym equipment and pianos have different handling needs. |
| Books and files | Libraries and archives require numbered systems and careful packing. |
| Access | Elevators, stairs, loading areas and distances between buildings. |
| Timing | Summer, holiday and weekend schedules. |
| Storage | Furniture held between buildings or during renovations. |
| Packing services | Staff packing, NST packing or a mix. |
Each phase is quoted as a guaranteed flat fee after a building survey.
Daycares, private schools, CEGEPs and universities
Daycares and early childhood centres. Small furniture, toys, cribs and supplies move quickly, but the space must be safe and complete before children return. We often move these centres over a weekend.
Private and independent schools. These moves often involve a full campus relocation or a new wing. We plan building by building and coordinate with your board and contractors.
CEGEPs and colleges. Department moves, new pavilions and lab relocations happen during session breaks and require careful scheduling around exams.
Universities. Faculty offices, research labs, libraries and administrative units move in phases, often across several buildings on and off campus. We work with your project managers and procurement teams.
Language and training schools. Classroom furniture and computers are moved quickly so courses can resume on schedule.
Tips for teachers packing a classroom
- Start with items you will not need until the new term: decorations, archived materials and seasonal supplies.
- Use the boxes and labels provided, and write the destination room code on every box.
- Do not overfill boxes with books. Smaller boxes are easier and safer to carry.
- Keep personal items and valuables with you, not in the moving boxes.
- Photograph your classroom layout so it is easy to recreate.
- Leave furniture empty: clear desk drawers, cabinets and shelves.
Areas we serve
We move schools and campuses across Montreal, including Downtown, Côte-des-Neiges, the Plateau, Outremont, Westmount, Notre-Dame-de-Grâce, Saint-Laurent, Ahuntsic, Rosemont and the West Island, as well as Laval, Longueuil, Brossard and the North and South Shores.
Working with procurement and public tendering
Many public schools, school service centres, CEGEPs and universities buy moving services through formal procurement processes. We can provide detailed written quotes, scope descriptions, certificates of insurance and references to support your purchasing requirements. Because our pricing is a guaranteed flat fee for a clearly defined scope, it is easy to compare and approve. If your project is split into several phases or budget years, we can quote each phase separately so it matches your funding.
Moving furniture within the same building
Not every school move involves a new address. Many schools reorganise every summer: classrooms change grade levels, departments swap floors, offices are reassigned and storage rooms are cleared. Internal moves are faster than relocations, but they still need a clear plan, labelled furniture and careful protection of floors and walls. We often use carts and dollies rather than trucks for these moves, which speeds up the work and reduces handling. If furniture is being replaced, we can remove old items for donation or disposal at the same time.
Why schools and colleges choose NST
- Planning that fits academic calendars and budgets.
- Room-by-room labelling and tracking.
- Careful handling of IT, labs, pianos and records.
- Guaranteed flat-fee pricing per phase.
- Licensed and insured movers, with certificates of insurance on request.
- Uniformed, background-checked crews who respect school environments. See our full range of commercial moving services.
Setting up classrooms and offices for day one
A school move is only finished when teachers can walk in and start teaching. That means desks in rows or groups as each teacher prefers, whiteboards and bulletin boards mounted, bookcases and cubbies in place and boxes stacked neatly in each room rather than in hallways. We work from classroom layout sketches or photos provided by staff, and we place furniture accordingly before delivering boxes.
For administrative offices, we set up desks, chairs and filing cabinets according to the floor plan, so reception and the principal’s office are ready first. Technology carts, smartboards and computers are delivered to each room and left for your IT team to connect and test. At the end of each day, our crew lead walks through with your facilities contact to confirm which rooms are complete and which need final touches.
Safety on school sites
Even during holidays, school buildings are rarely empty. Maintenance staff, contractors, summer camps and administrators may all be on site. Our crews follow your site safety rules, wear uniforms and identification, and keep corridors, stairwells and emergency exits clear at all times. Heavy items such as lab benches, gym equipment and pianos are moved with the right equipment and enough crew to do it safely.
If any part of the building is still occupied by students, for example a summer program or a daycare, we schedule work in those areas outside program hours and keep moving routes separate from student areas. Background-checked crews give administrators peace of mind when working around young people.
Reducing waste during a school move
Schools accumulate a lot over the years: old textbooks, broken chairs, outdated equipment and decades of paperwork. Before the move, organise a clean-out day and sort items into keep, donate, recycle and dispose. Many organisations accept classroom furniture and supplies in good condition. Electronic equipment should go to a certified e-waste recycler, and confidential paper should be securely shredded. Moving fewer items reduces your cost and gives the new building a fresh start.
School moving FAQs
When should we book a summer school move?
As early as possible, ideally in the winter or early spring. Summer is the busiest season for movers in Montreal because of the July 1 moving period.
Can you move our school in phases?
Yes. We often move administration, classrooms and specialised rooms in separate phases to fit your calendar.
Do you move lab equipment and chemicals?
We move lab furniture and equipment. Hazardous chemicals must be packed and transported by qualified staff or specialised contractors according to regulations.
Can you keep library books in order?
Yes. We use numbered carts or cartons so books return to the shelves in the same order. See our library moving service for details.
Do you move pianos?
Yes. Our piano movers handle upright and grand pianos for music rooms and auditoriums.
How do you protect student records?
Files can be moved in sealed or locked crates under the supervision of the crew lead and delivered directly to secure rooms.
Can you provide documents for our procurement process?
Yes. We provide written quotes, scope descriptions and certificates of insurance to support your purchasing process.
How is a school move priced?
Each phase is quoted as a guaranteed flat fee based on rooms, furniture, equipment, access, timing and storage.
Plan your school move with NST
Tell us about your buildings, your calendar and your priorities. We will build a phased plan and a guaranteed flat-fee quote that fits your academic year.
Call: (514) 458-7786 · Visit: 433 Jarry St W #201, Montreal, QC H3N 1E7
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- 433 Jarry St W #201, Montreal, QC H3N 1E7
- (514) 458-7786
- info@demenagementnst.ca