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IT equipment moving in Montreal, handled with care
Technology is the nervous system of every modern business. When computers, servers, printers and network equipment move, the risk is not just physical damage. It is lost time, missing cables, mixed-up devices and a Monday morning when nobody can log in. IT equipment moving requires the right packing materials, a clear labelling system and close coordination with your IT team or managed service provider.
Déménagement NST Moving & Storage moves IT equipment for offices, schools, clinics, studios and data rooms across Greater Montreal. Our IT equipment movers pack desktops, laptops, monitors, docking stations, printers, phones, servers, switches and AV systems in anti-static and padded materials, keep cables with their devices and deliver everything to the right desk or rack.
Your move is planned by a dedicated coordinator who works with your IT lead to agree on shutdown times, packing methods and the order of setup. You receive a guaranteed flat-fee quote before moving day.
What we move
- Workstations: desktops, laptops, monitors, docking stations, keyboards, mice and headsets.
- Printers and copiers: desktop and multifunction printers. Large leased copiers may need to be prepared or moved by the leasing company.
- Servers and racks: rack-mounted servers, storage arrays, switches, routers and firewalls, either in their racks or removed and crated.
- Telecom: desk phones, conference phones and phone system hardware.
- Audio-visual: projectors, displays, video conferencing systems, smartboards and speakers.
- Specialised equipment: point-of-sale systems, scanners, plotters and lab computers.
- Spare parts and accessories: cables, adapters and spares, packed and labelled.
Our IT moving method
- Planning with your IT team. We agree on who disconnects and reconnects each type of equipment, the shutdown schedule and the setup order.
- Inventory and labelling. Every device gets a label with the user’s name, department and destination desk or rack position.
- Disconnection. Your IT team shuts down systems and disconnects servers and network equipment. Our crew can unplug standard workstations according to your instructions.
- Packing. Devices are packed in anti-static bags and padded crates or wrapped in blankets. Cables and power supplies are bagged and attached to their device.
- Transport. Equipment travels upright, strapped and kept together in the truck, away from heavy furniture.
- Delivery. Each device is delivered to its labelled destination at the new location.
- Reconnection. Your IT team reconnects and tests systems. Our crew can reconnect standard workstations if you prefer.
Moving servers and network racks
Server rooms need the most careful planning. Before the move, your IT team should take full backups, document configurations and photograph cabling. Servers and storage devices are shut down properly. Depending on the equipment and the manufacturer’s guidance, racks can be moved whole if they are designed for transport, or servers can be removed and packed individually in padded crates.
We move rack equipment with air-ride or carefully padded handling, keep it upright and strapped, and deliver it directly to the new server room. Your IT team then reinstalls and tests the equipment. We recommend scheduling server moves over a weekend, so there is time to resolve any issue before staff return.
Protecting data and security
Computers and servers hold sensitive business and personal data. Devices stay together on the truck under the supervision of the crew lead and travel directly to the new location. For highly sensitive equipment, we can use locked crates and provide a documented chain of custody. Your IT team remains responsible for data backups, encryption and access control. If you are retiring old equipment during the move, plan secure data destruction with a certified provider before disposal.
IT moving costs
| Factor | Why it matters |
|---|---|
| Number of devices | Workstations, printers and peripherals set packing time and materials. |
| Servers and racks | Rack equipment needs special handling and coordination. |
| Packing materials | Anti-static bags, padded crates and custom crating. |
| Reconnection | Whether our crew or your IT team reconnects devices. |
| Access | Elevators, docks and server room locations. |
| Timing | Evening, overnight and weekend schedules. |
| Storage | Equipment stored between locations or during renovations. |
You will receive a guaranteed flat fee after planning with your team.
IT move checklist
- Back up all critical data and test the backups.
- Document network configurations and photograph cabling.
- Order internet, phone and network services at the new location well in advance.
- Confirm power, cooling and cabling in the new server room.
- Label every device with the user’s name and destination.
- Plan the shutdown and startup order for servers and network equipment.
- Tell staff what to pack and what to leave for the movers.
- Schedule IT staff for setup and testing after the move.
IT moves within a larger office relocation
Most IT moves are part of a broader office move or corporate relocation. In that case, IT equipment is packed last on the final working day and delivered first at the new office, so your technicians can start reconnecting while furniture is still being placed. Each employee’s devices arrive at their labelled desk, and shared equipment such as printers and conference room systems goes to marked locations.
Areas we serve
We move IT equipment across Montreal, including Downtown, Old Montreal, Griffintown, Saint-Laurent, Dorval, Pointe-Claire and Anjou, as well as Laval, Longueuil, Brossard and the North and South Shores.
Moving home office and studio equipment
Not every IT move is corporate. Many people work from home with multiple monitors, powerful desktops, external drives, cameras, microphones and lighting. Photographers, video editors, streamers and music producers often own studio equipment worth more than their furniture. We pack home office and studio equipment with the same anti-static materials and labelling system, so your setup is easy to rebuild. Keep original boxes for monitors and computers if you have them, and back up your data before the move. Home office moves can be part of any residential move.
Why businesses trust NST with IT equipment
- Anti-static and padded packing materials.
- Device-by-device labelling and cable management.
- Close coordination with your IT team or provider.
- Guaranteed flat-fee pricing.
- Licensed and insured movers, with trained crews.
- Evening, overnight and weekend availability. See all our commercial moving services.
Labelling system for a stress-free setup
The secret to a fast IT setup is labelling. Before the move, each device receives a label with three pieces of information: the employee or location name, the department and the destination desk or rack number. Monitors, docks, keyboards and accessories belonging to the same workstation get matching labels. Cables are bundled with ties and placed in a labelled bag attached to the device.
At the new office, desks are tagged with the same numbers. Our crew places each device on its desk, so your IT team can move from desk to desk connecting equipment rather than searching through boxes. Printers, network equipment and conference room systems have their own location labels. This simple system can save hours on the first morning and reduce support calls.
Choosing the right packing method
Anti-static bags protect circuit boards and components from static discharge. They are used for desktops, small devices, hard drives and network equipment.
Padded crates provide strong, reusable protection for desktops, monitors and peripherals. They stack safely and protect equipment from impacts.
Monitor boxes and sleeves keep screens upright and protected from pressure on the panel.
Moving blankets and stretch wrap protect larger items such as printers, displays and AV equipment.
Custom crating is used for high-value or delicate equipment that needs extra support. See our custom crating service.
Your coordinator will recommend the right combination for your equipment.
Common IT moving mistakes
- Late internet orders. Providers can take weeks to install new lines. Order early.
- No backups. Always back up and verify data before moving any server or storage device.
- Mixed-up cables. Unlabelled cables slow down setup and cause errors.
- Moving equipment that should be retired. Old devices cost money to move. Decide what to recycle first.
- No test window. Leave time to test systems before staff return.
After the move: testing and support
Once equipment is in place, your IT team should follow a simple checklist: network and internet connectivity, server and storage health, user logins, printers, phones and conference room systems. Test from several desks in different areas before staff arrive. Keep our crew lead’s contact handy on the first morning in case a device needs to be moved to a different desk or a crate needs to be collected. We return to pick up all reusable crates and packing materials, and we can deliver any equipment that was held in storage during the move.
IT equipment moving FAQs
Do you disconnect and reconnect computers?
Our crew can unplug and reconnect standard workstations following your instructions. Servers and network equipment should be handled by your IT team.
How do you pack computers and monitors?
We use anti-static bags, padded crates and moving blankets, and keep devices upright and separate from heavy furniture.
Can you move a server rack?
Yes. Depending on the rack and manufacturer guidance, we move racks whole or remove and crate servers individually, then deliver them to the new server room.
Will cables get mixed up?
No. Cables and power supplies are bagged and tagged with their device, and each device is labelled with its destination.
Can you move equipment over a weekend?
Yes. Weekend moves give your IT team time to reconnect and test systems before staff return.
Do you dispose of old IT equipment?
We can separate old equipment for recycling. Data destruction should be done by a certified provider before disposal.
How is an IT move priced?
You receive a guaranteed flat fee based on the number of devices, servers, packing materials, access and timing.
Can you move home office and studio equipment?
Yes. Monitors, desktops, cameras, audio gear and lighting are packed with the same care during a residential move.
Do you provide locked crates for sensitive devices?
Yes. Locked crates and a documented chain of custody are available for equipment holding sensitive data.
Move your IT equipment with NST
Tell us how many workstations, servers and devices you have, and when you need to be back online. We will plan the move with your IT team and give you a guaranteed flat-fee quote.
Call: (514) 458-7786 · Visit: 433 Jarry St W #201, Montreal, QC H3N 1E7
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- 433 Jarry St W #201, Montreal, QC H3N 1E7
- (514) 458-7786
- info@demenagementnst.ca